Overview of the DST Boosters Organization

Governance Team Overview

Long Range Planning

· Define long range plan (key input for Fundraising Committee)

Set Program Priorities

Prepare and Authorize Budget

Treasury Function

· Managing funds, investments and assuring strong cash controls

· Tax Returns and regulatory reporting

· Maintain 501(c)3 status

Pursue Educational Tax Status for swimming

Conduct Board Meetings and Annual Meeting

Liaison with operations teams

Membership Team Overview

Social Calendar/Activities

· Fun team building events for kids by segment

· Social events for adults

· Annual banquet

· Picnics

· Other group outings

· Other social items to create a special environment

Recruitment & Retention

· Support of programs driven by DST (e.g. distributing program pamphlets)

Registration (multiple registration sessions)

· Promoting registration/involvement with DST & the Boosters

· Booster member at all sessions covering a Booster Information Table

· Team sign-up lists

· Support all other general DST registration efforts

Communications Team Overview

Parent Communications (non-operational)

· Learn about the college process

· How to be an age group parent

· Parent handbook

· Monthly Program Orientation & Information Sessions for Parents & Swimmers (e.g. Welcome to swimming, championships preparation, prep for DE states and Potomac Valley, etc.)

· Etc.

Team News Communications

· Website

· Communicate NEEDS & WANTS of Booster related items (e.g. volunteers for picnic)

· General announcements

· DST swimmers ‘in the news’

· Etc.

· Boosters email

· Newsletters

Team History

· Promote Team History

· Alumni Relations (displays, communication, events, web content)

· Maintain Team Records, Top 16, MA Top 10

· Identify & Promote Team and Swimmer Accomplishments (Top 16, trophy case, banner display, team building awards)

· Alumni database

Marketing & Brand Management (Longer range effort)

· Marketing execution of the swim program message defined by the COO

· Outbound Marketing Pieces - all channels

· Team Media Strategy

· Sell & Promote Team Apparel

· Sell & Promote Team Equipment

· Team & Booster Publicity

· All branded merchandise

Competition Team Overview

Hosted Meets: In conjunction with DST, will organize and run all swim meets, using proceeds to fund key programs. Accountabilities include:

Meet bids

Meet set-up & breakdown

Non DST team entries

Volunteer coordination

Program advertising & selling

Snack bar

Meet Equipment & Assets

o Procurement & Upkeep of Equipment & Supplies (if allowable under bylaws)

Travel Meets Will coordinate food, lodging and social activities in conjunction with travel meets at all levels of competition.

o Travel logistics

o Official and volunteer liaison

Middle Atlantic Liaison

o Meet bids & meet information in conjunction with DST COO

o Committee assignments

o Board member as representative to HOD

Special Events: Will organize and execute ad hoc events targeted at swimmer development

· Training Trips

· Swimposium or Training Clinics

· National/International Swim Competition Trips

· Guest Coaches, Athletes or Administrators

· Recruiting Events

Fundraising Team Overview

Administration

· Contract with professional fundraiser, if appropriate

· Chair or liaison as a member of the Board of Directors

Fundraising Initiatives

· Initiatives (non-scholarship) driven by long range plan

· Event based initiatives

· Corporate development

· Other opportunities

· Equipment acquisition

Scholarships

· Need Based grants (long range)

· Talent Based swimmer grants

· Grant applications for Coaching development

· Grant applications for youth development

· Not just swim fees, but other swimmer development/coaching development opportunities